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Making corporate document production professional
If you had a single, straightforward ‘house style’ integrated into your office document software, you could save many times the cost of implementation in the first year alone, and free up time for better things – and look a whole lot more professional every time.
If you had an independent eye to proof-read and professionally edit your documents, might they communicate more clearly?
I can do either or both these things for you.
I spent a lot of time over my career working out how to speed things up without compromising on professional standards. I never believed in getting Microsoft Office (for example) ‘out of the box’, giving it to a team of employees and just expecting them to come up with an authoritative brand identity for the organisation. Nor did I believe in setting an expert department aside to ‘put things right’ before a document could be released to a client or to the public, or a PowerPoint presentation be delivered at a conference.
Of course you already know it’s something to do with templates and styles, and a lot is built in. But it isnít looking like your company or organisation, is it? It’s Microsoft vanilla, and everyone is using it differently, because there is too much to learn and know! Have you ever assessed the time that could be saved by making MS Office (or Open Office) actually work for you? All that time bringing different writers and teams together into a combined, consistent, professional document?
Believe me, you can save not just hundreds of hours of reworking and meet deadlines more easily, but produce clearly-styled professional documents that are impressive right from the draft stage. The impression you give your clients from the word go (that hastily put-together tender document on the Friday night deadline, when half the team were working away from the office?) really makes a difference.
Just think about it ...
Any work that has to be done twice is more than time and money; it’s frustration, it’s staff relations, and it’s lost enthusiasm.
You could run a little exercise, jotting down how much time is spent in changing what the last person has done. Why change what could be got right first time? It’s the first rule of quality assurance.
Do you send written materials out or to another department for redesign? Ask if it really is necessary.
What your clients and end-users see matters. It might seem like just another tender or proposal for a familiar client: but how do you compare? It isn’t just price that matters, it’s how you look.
I can help you get professional documents produced by default, on time, and looking good.
Are your documents speaking clearly for you?
Maybe your problems also lie in written style and clarity of writing. I have worked with academics of many disciplines, with researchers, with technical experts and complex products, with sales people and trainers – and in all cases I have met people who know a lot but who find it harder to get their ideas down on paper. One thing I do well is understand new issues and new products quickly and translate complex ideas into clear writing.